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Short answers about Profflow: how to start, where each figure comes from, and what to do with it.
Getting started
What Profflow does, the registry code, the first steps.
5 articles- What Profflow doesOne place for an Estonian company’s money: cash, invoices, bills, payroll and taxes, and what to do next.
- Start with your registry codeType the company’s eight-digit registry code; Profflow fills in what the business register says about it.
- Your first stepsThe short list that turns an empty screen into the company’s real position.
- What Profflow never doesIt reads and counts. It does not move money, file returns or change your books.
- Measured or estimatedEvery figure says where it came from: read from your data, or worked out ahead of time.
Bank and cash
Statements, matching, safe to spend and the forecast.
5 articles- Import a bank statementA camt.053 or CSV export from any Estonian bank gives Profflow the balance and every line.
- How bank lines are matchedA payment is matched to an invoice or bill by its reference number or amount; the rest is categorised by your rules.
- Safe to spendHow much could leave the account today without any day ahead falling below your reserve.
- Set your reserveThe amount the company should never go below. It decides what is safe to spend and when Profflow warns you.
- The cash forecastThe balance day by day for the next ninety days and month by month for twelve, from what is already known.
Invoices and bills
Issuing, reference numbers, payments, credit notes, suppliers.
5 articles- Issue an invoiceDraft, issue, print or send it — with an Estonian reference number on every invoice.
- Reference numbersEvery invoice carries an Estonian reference number by the 7-3-1 rule, so its payment can be found in the bank.
- When an invoice counts as paidWhen the bank says so: a matched bank line, or a payment you record by hand.
- Cancel an invoice or issue a credit noteA draft can be changed; an issued invoice is corrected with a credit note or cancelled in two steps.
- Bills from suppliersAdd a bill, approve it, schedule its payment — the forecast follows the date you choose.
Taxes
The calendar, the KMD and the TSD, and how a payment is seen.
4 articles- The tax calendarPayroll taxes and the TSD by the 10th, VAT and the KMD by the 20th — with the amount and whether the bank shows it paid.
- The KMD draft and VATThe month’s VAT by rate and the KMD by its lines, worked out from issued invoices and bills, for you to check and file.
- The TSD draft and payroll taxesAnnex 1 person by person, and what is owed to the state for the month’s salaries.
- How Profflow knows a tax is paidFrom the bank statement: a payment to the Tax and Customs Board of about the amount, or naming the month.
Payroll
Gross to net, changes in a month, approving and closing.
3 articles- How a salary is worked outFrom gross to net, and what the company pays on top — line by line on every payslip.
- Bonuses, pay changes and leaversEach change takes effect from its month and stays in the history.
- Approve and close a payroll monthOpen → approved → closed. A closed month refuses changes until it is reopened.
Reports
Profit and loss and the rest of the reports.
2 articles- Profit and lossRevenue, costs, payroll and profit for a month, a quarter, the year to date or twelve months — against the period before or a year back.
- The other reportsBalance sheet, cash flow statement, trial balance and general ledger, receivables and payables, budget against actual, VAT and payroll.
What to do and the AI CFO
Actions, risks, opportunities, questions and decisions.
5 articles- What to doEvery open obligation and overdue document as one action, with its cause, the money it moves and what to do — grouped by when it matters.
- Risks and opportunitiesWhat could go wrong, with how likely and what is at stake; and where money could be saved or earned, as estimates.
- Ask the AI CFOEleven questions answered from the company’s own figures; the model never invents a number.
- Decisions: hire, raise, buy, borrowSeven decisions worked out before you make them: the cost, the taxes, a month’s profit, twelve months of cash and a verdict.
- NotificationsOne list of what needs you — cash, taxes, invoices, integrations — ranked, with the bell counting what is unread and urgent.
Connections and contact
What connects today, and how to reach a person.
3 articles- Connecting a bank directlyBeing built for LHV, Swedbank, SEB, Luminor and Coop Pank. Today the statement file does the same job.
- What connects todayWorks today: the bank statement file and the business register. Being built: banks, accounting systems and e-MTA.
- Reach a personHelp with Profflow: support@profflow.ee. Plans and prices: sales@profflow.ee. Anything else: hello@profflow.ee.
Still stuck?
Write to a person. Say which screen you were on and what you expected to see.
- Help with Profflowsupport@profflow.ee
- Plans and pricessales@profflow.ee
- Everything elsehello@profflow.ee