Example · Machinery repair · 24 people · Tallinn
€61,200 in the bank, €69,600 due on the 10th. They saw it a week ahead.
A repair company of 24 looked at €61,200 in the bank and a quiet month. Profflow showed what the 10th would take, a week before it did.
Kalda Masinahooldus OÜ
- €31,500
- collected before payday
- €23,100
- on the 11th, instead of −€8,400
- €9,800
- VAT on the 20th, covered
1The situation
On 3 March the account held €61,200. It looked like a comfortable month, and nobody had added up what the 10th would take.
How they worked before
- The balance came from the bank’s app, looked at once or twice a week.
- Payroll and the TSD lived in a spreadsheet the owner opened a day or two before the 10th.
- Late invoices came to light when the accountant sent the month’s list.
2What Profflow showed
- 01On the 10th: net salaries €42,800 and the TSD €26,800: €69,600 in one day.
- 02Without new money the balance on the 11th would be −€8,400.
- 033 clients owed €44,700; the oldest invoice was 41 days overdue.
The days of the case
- 3 March
Profflow reads the bank statement, the invoices and payroll. The Today screen shows €61,200, and the 10th under it: €69,600 leaving in one day.
- 3 March
The cash flow screen puts the 11th at −€8,400 without new money, so the month is not as calm as the balance said.
- 3 March
The Invoices screen lists 3 late clients, €44,700 in all, the oldest 41 days overdue, largest first, with the reminder ready.
- 4 March
The owner calls the three clients, using the list. The To do list carries the same three lines with their sums.
- 9 March
€31,500 has arrived and the statement matches each payment to its invoice.
- 10 March
Net salaries and the TSD leave in full: €69,600.
- 20 March
The KMD of €9,800 is paid from the balance, with €13,300 to spare.
What changed in the work
The balance in a bank app, the payroll in a separate sheet
One screen: the balance, the next 90 days and what leaves on the 10th
Late invoices found at the month’s end
Late clients listed every morning by days overdue, with the reminder ready
The tax dates kept in a calendar or in memory
The KMD and the TSD with their sum and date in one calendar, and marked paid when the payment shows in the statement
Matching payments to invoices by hand
Each payment matched to its invoice from the statement
3The outcome
They called the three clients on the 4th. €31,500 arrived by the 9th. Payday went out in full, €23,100 was left on the 11th, and the VAT of €9,800 on the 20th was paid from it, with €13,300 to spare.
What they used
- Cash flow
the 10th and the 11th, week by week
- Invoices
the three late clients and the reminders
- Payroll
net salaries and the TSD on the 10th
- Taxes
the KMD on the 20th
- What to do
the three calls, in order
Other cases
An example company. Names and situations are invented; each sum is counted as Profflow counts it.